We are implementing a new policy regarding timing of game reschedules. All game reschedules need to be submitted to the league by midnight on Wednesday nights for games taking place that weekend. Our referee assignor needs time to manage this. Thanks!
A reminder that game reschedules are initiated by the coordinator for the home team (if the game was postponed due to a facility closure) and submitted to the league for approval. When rescheduling games, please make them adjacent to an existing set of games at your gym or if that is not possible, please reschedule two or more games back-to-back. While not ideal, we will be able to get referees for weekday games if that is the only time available for your organization to host a game. Monday and Wednesday nights are preferable for our referees and please schedule 2 or more games together. More detailed information was discussed with coordinators at our meeting on January 23rd and emailed to them on January 24th.
All parents and coaches should take a moment to read this letter that the OHSAA recently sent to all high schools in the state of Ohio regarding fan behavior at OHSAA-sponsored sporting events. It is a stark reminder the direction fan behavior is heading and how it might affect the ability for children to play in organized sports in the future.
The rules document was changed today (1/7/19) and now reflect the following changes:
As of midnight on December 31st, rosters are now frozen for the remainder of the season meaning players cannot be added to a roster. Coordinators may contact the league for special approval if a team is unable to play due to injuries and a player needs to be added to make the team viable. This additions MUST BE APPROVED by the league. All coach roster editing privileges have been removed for organizations that requested this.
Just a quick word about score reporting. The coach of the winning team is responsible for reporting the score of the game within 48 hours of the game being played (please note, scores are not reported for 2nd grade games). Coaches can access score reporting from several places:
Registration for the Preseason Shootout is now closed and we are now grouping teams into pools and working on the schedule. The schedule will be released this weekend. As a reminder, teams will play three games on November 10-11 with a running clock format.
UPDATE - WE NOW HAVE ENOUGH 4TH ATHLETIC A TEAMS SO CROSSOVER GAMES WITH B TEAMS ARE NOT NECESSARY
Due to lower numbers in 3rd (5 teams) and 5th A (6 teams), we will be getting creative with the girls athletic schedules. Please note that we will not schedule games between A and B teams from the same community organization.
Teams will play 10 games against each other (2 games against 2 teams and 3 games against the other 2 teams). Those who wanted a 20 games schedule will then play 10 games in a 4th grade rec pod. We had this scenario last year and the third grade "athletic" team played very tight games in the second half of the season against 4th grade rec teams.
Teams will play 3 games against the other A teams for a total of 15 games. Each team will play 5 games against an athletic B team to round out the schedule. This means most athletic B teams will play 2 games against an A team.
This information has been sent to coaches and coordinators many times and is on portals but there is still a lack of understanding. In order for a child to play in our league, the coach OR coordinator needs to submit a roster with the child's name on it (this can happen in many number of ways that coordinators are familiar with). The parent or guardian MUST fill out a Liability Waiver and the child cannot play without a waiver. The web site automatically attempts to match the waiver to a roster entry to help coaches and coordinators determine who is eligible to play. We match on organization, player last name, and birth date. We have received 100+ emails asking why our system "doesn't show a waiver being completed when it has". We are not saying the waiver doesn't exist, we are saying the information is different between the waiver and the roster. 99% of the time, the problem is that the birth date OR player last name is different between the waiver and the roster. Coaches (who have edit privileges) AND coordinators can quickly rectify this situation by updating their roster to match the waiver or if the parent filled out a waiver with an incorrect birth date or spelling of their child's last name, they need to submit a new waiver. Coordinators and coaches, PLEASE DON'T ASK YOUR PARENTS TO FILL OUT A NEW WAIVER UNTIL YOU HAVE CHECKED INTO WHY YOU DON'T THINK YOU HAVE IT. Thank you.
The full season schedule is now available (11/20 11pm). These schedules were reviewed by the coordinators from each organization and feedback was provided to the league before the schedule was finalized. Thank you to all coordinators for their feedback, almost all of which was incorporated into the schedule.
Schedules can be found in a variety of formats from the Standings (click on a team to see schedule), Schedule menu (by Team, by Date, by Gym). If you are a coach, you can also view a pre-filtered version of the schedule which only shows your team from your Coach Portal. Others who created an account on the web site and subscribed to a team or teams, can view those schedules on their Subscriber Portal.
It is important to note that now that the schedule is live, making changes to it will be very difficult. Any feedback a coach might have with the schedule should be directed to their coordinator and not the league. Please note that crossover games were scheduled between girls 5th grade athletic A and B teams to round out the schedule for the A teams. Also, a few of the 3rd grade girls athletic teams will be playing against 4th grade girls rec teams to give them a 20 game schedule. In these games, 4th grade rec rules apply.
New this year is the 20 game option for 2nd-6th recreational teams. Teams playing a 20 game rec schedule are denoted on the standings page. They will play 10 games in the pod they are listed in and 10 games against teams in a secondary pod. Their winning percentage will be used to determine where to seed them in the tournament.
Thanks and have a great season!
Ben and Doug
We are getting alot of email about Coach Accounts. If you are a coach and have a question about your account, PLEASE go to the Coach page and try to do some investigation yourself before emailing the league. Only head coaches are granted coach accounts and it is based on the email address assigned to your team by your coordinator. Also, several of you are asking why you can't find the Coach Portal. The Portals menu at the top of the web site does not show up unless you are logged into your account with coach or coordinator level privileges. Makes sense right? We don't expose menu options to just anybody, you need to be logged into your account that has those options first. Thanks!
A quick word on Coach Code of Conduct. This is a requirement this year for HEAD COACHES only. If you are an assistant coach, you are NOT granted an account and DON'T need to fill out an online code of conduct form. Coaches, once you login to your coach account, the online code of conduct form is available from the Coach option on the Portals menu.
The new Amerileagues Sports Supply on-line store is open for business. We are pleased to be able to provide you with top quality merchandise at buying group pricing. For 2017, we will be offering the Wilson Evolution and NCAA Limited basketballs as well as a coaching kit that includes a mesh bag, score book, and dry erase board (these items may also be purchased separately). As we are now working with over 2600 youth basketball and volleyball teams in the Greater Cincinnati area, we have negotiated some nice discounts with our supplier.
Individuals purchasing items must pay via PayPal or credit card at time of purchase. Coordinators placing bulk orders for their organizations who do not wish to pay at time of purchase may enter their member code during checkout. They will be invoiced the next day. Payment must be received before the order is processed.
All purchases will help us keep these costs low and save money for our community organizations and parents. Please visit our store at www.amerileagues.com/shop today!
Please read the following information from the Ohio Department of Health regarding Lindsay's Law which addresses Sudden Cardiac Arrest in youth athletes. The law went into effect on August 1, 2017. CPYBL sent an email to all of our member organizations in August to provide guidance regarding how this should be implemented for our member coaches, athletes, and parents. You can read more about Lindsay's Law on the Ohio Department of Health web site: READ ABOUT LINDSAY'S LAW
We have included links to resources below which might be helpful for our members, but please note that it is the obligation of your organization to make sure everyone for their program is trained and in compliance with the Ohio state law.
The following resources were developed to implement Lindsay’s Law:
For parents/guardians and youth athletes:
If you are a coach for an interscholastic sport and are licensed by the Ohio Department of Education, please visit their website for information about their training requirements around Lindsay’s Law.
If you are a coach in a community program, please use the following resources:
Thank you to those coordinators that attended our meeting on March 14th at the Evendale Rec Center. Here are a few of the things we will be working on in the off-season:
If you would like to learn more about the CPYBL, feel free to access any of our informational pages which contain information about our league from the perspective of a coordinator, coach, and parent. Parents, can also fill out their liability waivers right here.
If you'd like an idea how many teams are registering per grade/skill level, click on the button below to view some high-level registration metrics. You can also look at the Standings page once registration is closed. As we approve teams and assign them to pods (for rec teams), they will show up on the Standings page so you can get a better idea who your opponents will be for the upcoming season. Please note that this does not include teams registered via our Open Registration process.
The post-season tournament schedule is now available for all tournaments. You can access the schedule using the buttons below or there is a Tournament option on the Schedule menu with the same options to all of the tournament information. Please note that all brackets, seeds, and schedules are final. Follow us on Twitter (@cpybl) as we will be tweeting tournament updates as well as all bracket champions and runners up.
TOURNAMENT GAME HOSTS
Please note that all coaches will receive an email during their game with a link to the score reporting form (assuming we have a valid email address for them on the web site and your email provider is not blocking our emails). The winning coach should log the game score as soon as possible after the completion of their game. Some tournament sites may offer to log the score for coaches which is nice. When a game score is submitted, it will auto-advance the winning team on the bracket/schedule. Please pay close attention as to who is the home and away team on the score reporting form. Champions and runners-up in each bracket will receive medals which gym supervisors will hand out at the end of the championship game. Please note that these are for players only! 10 medals will be available per team. If you have more than 10 players, please contact the league and we will get them to you the following week.
Please review our league calendar listed above. The following is a list of basic information about our league.
Now that winter is upon us, please read the following information regarding how gym closures will be determined and how they will be communicated to coaches, players, and their families. In regards to this weekend specifically, the forecast is varies greatly over different areas in our league. As always, please be careful and allow extra time to get to your games.
Coordinators, if you plan on cancelling games at your facility, we ask that you do so at least 90 minutes before tip-off (if possible) to give everyone (players, parents, coaches, and referees) adequate lead time. You can cancel games at your gyms by emailing, text messaging or calling Doug or Ben if you would like the league to cancel the game. Games at third party locations such as SportsPlus, would be cancelled by that third party location who in turn notifies the league. If you have games scheduled at SportsPlus, please note that they do not often shutdown their facility.
The first important piece of information to remember is that our member organizations make the decisions regarding whether or not games will be played at their gymnasiums. This is not a league decision, it is a member organization decision with the exception of some very rare cases (think blizzard) which we hopefully won't have this year! We have provided tools to organization coordinators as well as to coaches, players, and their families to help speed up the decision making and notification process so that everyone can be made aware of a game postponement as early as possible and can plan the rest of their day and not find out a game is being cancelled while they are driving to the game. Please note that the term "postponed" indicates that the game will not be played at the current time and location listed for that game but that it may be rescheduled for a future date. If a game is marked as "cancelled", that indicates that the game will not be played and will not be rescheduled.
As a coach or family member of a player, you can find out about a game postponement or cancellation in the following ways:
All game reschedule requests must now go through your organization coordinators who will work with your opponent and the league to reschedule games that cannot be played for any of the following reasons:
Please note that if a team requests a game change within 7 days of the scheduled game time, at the discretion of the league it can be marked as a forfeit loss for the team that cannot attend and that team must pay both referees for their time.